Each of the sample emails contains a sentence that reads, “Likely to recommend our products:” with a number next to it. But before we export the data to Excel, we need to add one custom parsing rule for a data field that has yet to be parsed. You can already see that Mailparser has accurately identified the information within the emails and extracted it. Mailparser will parse the data in the email and show you a preview of the result:Ĭlick on ‘OK, Start with This!’ and you will find that eight parsing rules have been automatically created. Next, choose ‘Generic Machine Created Email’ from the drop-down list on the right. On the next screen, choose one of the sample emails: This is the option we’ll go with for now.Ĭlick on ‘Try Automatic Setup’. This is very convenient when you want to extract simple, common business data. This option allows you to choose a set of parsing rules automatically created by Mailparser. This option allows you to create a custom parsing rule. Move your cursor to the left-hand side panel and click on ‘Rules’. Each rule will correspond to one column on the Excel spreadsheet that Mailparser will later generate.
#Outlook email parser how to#
Step 4: Add parsing rulesĮach inbox in your Mailparser account has a number of parsing rules that tell Mailparser how to parse data from emails. This is how Mailparser will take the information from your Outlook emails and export them to an Excel file where it’s structured and ready to be used. Parsing data is the process of identifying, rearranging, and extracting data. Now, we need to set parsing rules Mailparser will follow to parse data from the emails. You will find the test emails you just sent in your inbox. Step 3: Send a few test Outlook emails to your inboxįor the purpose of this example, I’m going to send a few emails with fictional business data to the Mailparser email address.įrom the top left of your Mailparser account, click on ‘Select Inbox’ and select the name of your inbox at the top left of your screen and select your inbox. This is where you are going to send your Outlook emails, as the following screenshot suggests: Mailparser instantly creates an inbox with a unique email address assigned to it. In this example, the inbox is called “Customer Satisfaction Surveys”. Once you create your account, click on ‘Create Your First Inbox’.Ī pop-up window appears, asking me to give the inbox a name. Mailparser allows you to have one or several inboxes where you receive emails. It only takes a few moments and you don’t need to enter your credit card information. Mailparser then sends your data either to an Excel file or a cloud application via a webhook. Mailparser is a web-based tool that is designed to automatically extract data from any number of emails according to a set of instructions, effectively saving you a great deal of time and effort. How to Export Outlook Emails to Excel Automatically with Mailparser Luckily, Mailparser allows you to do just that.Įxport Outlook Emails to Excel Try it free. The solution then is to automate the data extraction process. So if you have recurring business documents that you receive to your Outlook account, you will lose a lot of precious exporting them one by one. Keep in mind that this method is only viable if you have a single document, as you can only export one email at a time, manually. Once the export process is complete, go to your Excel file and open it to verify that the data is there.